Administrative Assistant CV example
A complete, ATS-friendly Administrative Assistant CV you can use as a model: a ready-made professional summary, the skills employers search for, and achievement bullets written with strong action verbs.
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PROFESSIONAL SUMMARY
Organized Administrative Assistant with 5 years of experience supporting managers and teams. Skilled in scheduling, document control and MS Office, keeping offices running smoothly.
WORK EXPERIENCE
- Managed calendars, meetings and travel for 5 senior managers.
- Organized and digitized 20+ documents, cutting retrieval time by 15%.
- Prepared reports and presentations for weekly management meetings.
- Handled incoming calls, emails and visitors professionally.
- Tracked office supplies and vendor invoices, reducing costs by 12%.
SKILLS
Office Management · MS Office (Word, Excel, PowerPoint) · Scheduling & Calendar Management · Document Control · Data Entry · Correspondence · Record Keeping · Customer Service
EDUCATION
Bachelor's degree – relevant field
Numbers in the sample are illustrative. Replace them with your real results.
Professional summary example
Key skills for a Administrative Assistant
Experience bullet examples
- Managed calendars, meetings and travel for [X] senior managers.
- Organized and digitized [X]+ documents, cutting retrieval time by [X]%.
- Prepared reports and presentations for weekly management meetings.
- Handled incoming calls, emails and visitors professionally.
- Tracked office supplies and vendor invoices, reducing costs by [X]%.
Replace [X] with your real numbers.
How to write a strong Administrative Assistant CV
- Put "Administrative Assistant" (or the exact title from the job ad) under your name — ATS systems match titles first.
- Start every bullet with a strong verb and add a number: volume, %, money or time saved.
- Mirror the ad's keywords in your skills and summary — e.g. Office Management, MS Office (Word, Excel, PowerPoint), Scheduling & Calendar Management — but only skills you really have.
- Keep it to one page under 3 years of experience, two pages at most otherwise.
- Use a single-column template with standard headings for online applications.
Frequently asked questions
How long should a Administrative Assistant CV be?
One page if you have under 3 years of experience; up to two pages for experienced Administrative Assistants. Focus on the last 10 years.
What skills should I put on a Administrative Assistant CV?
Lead with the skills in the job ad. Common ones include Office Management, MS Office (Word, Excel, PowerPoint), Scheduling & Calendar Management, Document Control, Data Entry, Correspondence.
Should a Administrative Assistant CV include a photo?
It depends on the country: common in the Gulf and parts of Europe, but not expected in the US, UK or Canada, where it's safer to leave it out.